Schedule Zoom Meeting with Custom Availability and Questions

The Zoom Scheduler is powerful app where you can make meeting times available for people to schedule according to your availability. Zoom meetings do not need to be just for online meetings. You can use the Zoom Scheduler to, also, schedule in-person meetings and, even, select available locations.

1. To get started log into your Zoom account at https://zoom.us/.

2. Click "Scheduler".

3. Click "Get started"

4. The link you will make available for people to schedule meetings with will be this link. So, you can personalize by using your name in the link. Give the link a personalized title and click "Next".

5. Now you will take steps to link the account to your school calendar. Click "Sign in with Google".

6. A new tab will open. Click on your account name.

7. Click "Continue".

8. Click "Allow" so your calendar will now be linked to Zoom.

You will now set up the slots for when people can schedule meetings with you. The availability will not schedule slots where there are already existing events on your calendar.

10. Click "Create schedules"

11. Click "Select between four schedule types for your regular bookings".

12. Click "Attendee can add other guests when booking if host allows" to allow guests to add other users to the meetings.

13. Click "Next".

14. Customize any options, then click "Next".

15. Skip to Step 21 if you don't need to change the default from 9-5.

Click "Use existing availability" to customize your availability.

16. Click "Set custom hours".

17. The following steps show disabling availability on certain days by turning off the check mark next to a day...

18. ... and choosing start and end times for the days you do have different hours of availability.

19. Choose a start time from the drop-down menu...

20. ...And an appropriate end time.

21. Click "Date Range"

22. Click on the sample dates to bring up the date picker.

23. Use the date picker to choose your availability date range.

24. Click "Next" when done adjusting your availability.

25. Click "Send calendar invitation".

26. Click "Send email confirmation".

27. Click the disclosure triangle next to "Additional Notifications".

28. Choose an option for notifications.

29. Similarly, you can manage what happens if the appointment is cancelled.

30. Click "Next".

31. Click the disclosure triangle next to "Attendee Questions" if you want to ask for information prior to the appointment. The following steps show a few different kinds of methods of prompts (multiple choice, free response, etc).

Skip to Step 43 if no customization is needed.